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Administrative Support Specialist (EPASS HB)

Responsibilities:

  • The successful candidate will provide Administrative Support (e. g. provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility).
  • This includes staff support for the senior managers and members of the organizational staff.
  • This includes but is not limited to researching and compiling information pertaining to certain projects/topics, reviews CDRL packages, prepares factual, clear, concise, complete and appropriately coordinated written communications.
  • Ensures the leadership is kept informed of all issues of interest that relate to the mission of the Directorate. Monitors progress toward accomplishment of various taskings and initiatives.
  • Provides support by supplying the information and background for the preparation of program events.
  • Drafts documents for the approval and signature of leadership.
  • Disseminates program policy and specific initiative guidance for members of the organization.
  • Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings in support.
  • Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy. Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers.
  • Maintains scheduling documents and requirements for video and online conferencing set up and execution. This may include but is not limited to the maintenance logs on the equipment and the corresponding instructions on equipment set up and meeting execution.
  • Provides travel planning and execution support. Note: Contractor personnel may not be assigned permissions level 2-7. However, they may be appointed as a Non-DTS Entry Agent (NDEA) per the DODFMR, Vol 9, chapter 2, Para 020301(F).

General Responsibilities:

  • Works with assigned administrative, and matrixed acquisition support, financial management, engineering contracting, configuration and data management, and other staff.
  • Works with the Oasis Task Lead and Oasis teammates to document processes, and initiate and implement AFSO21 Rapid Improvement Events, Training Events and mentoring sessions for all task personnel.
  • Responsible for developing Integrated Master Schedule inputs, and tracking and reporting on Progress for assigned program(s).
  • Develops, reviews, and approves plans, schedules, and other technical documentation.
  • Facilitates and supports Division meetings and reviews, team building, strategic planning, and other on- and off-site activities.
  • Assists as needed in preparing and reviewing program/project documentation, e. g. Determinations and Findings, Justifications and Approvals, Requests for Proposals (RFPs), Statement Of Objectives (SOOs), Statements-of-Work (SOWs), Program Implementation Packages (PiPs), Performance Works Statements (PWS), Systems/Technical Requirements Documents (SRD/TRD), Contract Data Requirements Lists (CDRLs), Program Support Agreements (PSA), EMAs, 1067s, etc. and assist in source selections.
  • Performs other duties as required.


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