Secretary (Office Automation)

Company Name:
Department of Defense
United States Citizens Permanent Full Time
America's Combat Logistics Support Agency
The Defense Logistics Agency (DLA) is a U.S. Department of Defense (DoD) agency. DLA provides worldwide logistics support for the missions of the Military Departments and the Unified Combatant Commands under conditions of peace and war. It also provides logistics support to other DoD Components and certain Federal agencies, foreign governments, international organizations, and others as authorized. See Conditions of Employment for requirements related to this position
As a Secretary (OA), you will be responsible for the following duties:
Serves as the principal office assistant, performing various administrative and clerical duties in support of the Site Commander.
Maintains the Site Commander's daily calendar, coordinates meeting arrangements, and schedules appointments, meetings and/or conferences without prior approval based on a personal knowledge of the Commander's commitments, priorities, workload and current issues of importance.
Makes extensive travel arrangements, such as scheduling transportation, making hotel/government quarters reservations, and preparing travel orders and vouchers based on general travel intentions, known preferences of the traveler, and in accordance with appropriate travel regulations.
Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the Commander's signature.
Establishes, monitors suspense dates, brings to Commander's attention those that cannot be met by requested date or when there is a conflict and request extensions.
Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening callers or visitors to appropriate staff on the basis of knowledge of programs or operations.
Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.
Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.
To qualify for a Secretary (OA), your resume must support:
A. Applicants for this position must be a qualified typist (40 WPM). You must indicate on your application how many words per minute (WPM) you can type. Failure to identify your typing speed will result in lost consideration
B. Specialized Experience: One year of specialized experience that equipped you with the particular knowledge, skills, and abilities (KSA's) to successfully perform the duties of the position, and is directly in or related to this position. To be creditable, specialized experience must be at the GS-06 grade level or equivalent under other pay systems in the Federal service, military or private sector. Examples of creditable specialized experience:
Experience in establishing and tracking office suspenses.
Experience scheduling, managing, and maintaining executives' calendars and creating appointments.
Experience reviewing outgoing correspondence for accuracy.
C. Education. As a general rule, education is not creditable above a GS-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.
Your qualifications will be evaluated on the basis of your level of competency (knowledge, skills and abilities) in the following areas.
Knowledge of administrative regulations, practices and procedures.
Knowledge of grammar, spelling, punctuation, and required formats.
Ability to make travel arrangements.
Ability to establish priorities.
Ability to communicate orally and in writing.
Work Schedule: Full Time
Tour of Duty: Set Schedule
Overtime Work: Occasionally
Security Requirements: Non-Critical Sensitive with Secret Access
Drug Testing Designated Position: Yes
Fair Labor Standards Act: Non-Exempt
Bargaining Unit Position: Yes
Reemployed Annuitant: Does Not Meet Criteria
The DoD criteria for hiring Reemployed Annuitants can be found at:
Emergency Essential: No
For an explanation of the conditions of employment, please review the definitions at:
Volunteer Experience: Your Experience refers to paid and unpaid experience, including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
We will review your r sum and supporting documents, to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and evaluate your relevant personal, educational, and work experiences as it relates to fundamental competencies, identified in the Qualifications section above, required for this position. Based on the results of this evaluation, you will be placed in one of the following quality categories:
Best-Qualified: This highest category will be used for those candidates who possess the type and quality of experience that substantially exceeds the minimum qualifications of the position, including all selective placement factors and appropriate quality ranking factor(s), as determined by the job analysis.
Highly-Qualified: This higher category will be used for those candidates who possess the type and quality of experience that exceed the minimum qualifications of the position, as determined by the job analysis.
Qualified: This lowest category will be used for those candidates that meet the minimum qualifications of the position and are proficient in some, but not all, of the requirements of the position. Candidates may require extensive training and/or orientation in order to satisfactorily perform the duties of the position.
Names of the candidates in the Best-Qualified category will be sent first to the hiring manager for employment consideration. Applicants in other categories will be referred in accordance with category rating procedures.
Veterans' Preference : If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your r sum . Your veterans' preference entitlement will be verified by the employing agency. If you are entitled to veterans' preference and qualified for the position, your name will be placed above non-preference candidates on a list sent to the hiring manager for employment consideration. Qualified veterans' preference eligibles with a service-connected disability of 10% or more will be listed at the top of the highest quality category depending on the position and grade level of the job. For information on entitlement .
All Veterans: You are required to submit a DD Form 214, Military Discharge (MemberCopy 4). Veterans claiming 10 Point Preference in addition to your DD 214, you are required to submit a completed SF-15 and, supporting documents outlined on the SF-15.
To apply for this position, you must provide a complete Application Package which includes:
Completed Resume - (Required) For more information click on "How To Prepare A Resume"
Completed Questionnaire - (Required)
Other supporting documentation as required. Please see the required documents section to determine if there are other documents you are required to submit.
To preview the questionnaire, please go to View Assessment Questions
The complete Application Package must be submitted by 11:59 PM (EST) on Wednesday, December 10, 2014.
To begin the process, click the Apply Online button to create an account or log into your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
To review the status of an application through USAJOBS:
1. Log into your USAJOBS account.
2. Click Application Status within our profile to expand your application.
3. Click the more information link under the Application Status column for this position. You will be routed to Application Manager.
4. Click the Vacancy ID link to open the Application package. The Details tab displays by default. The Details tab displays comprehensive information about the selected Application Package including: assessment(s) and the status, supporting documents and their status, correspondence sent to you by the hiring agency, and your application processing status.
5. For additional information, see Details Tab and Checklist Tab.
If you have completed the application process online and were unable to upload your supporting documents, complete this cover page using the following Vacancy ID 1275256 and fax your documents to .
Note: If you are unable to apply online please follow the directions located at:
The documents you are required to submit vary based on what authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee). Please review the following to see if there are any documents you need to provide:
Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A review will be made of your online questionnaire and the documentation you submitted to support your responses. Applicants that are found among the most highly qualified may be referred to the hiring official for consideration, and you will receive a notification of referral. The selecting official may choose to conduct interviews, and as part of the selection process, applicants may be required to complete additional supplemental documents. Once the selection is made, you will receive a notification of the decision. If interviews are conducted, DLA uses a technique calledBehavior Based Interviewing (BBI)
Be sure to check your USA Jobs account for your notification updates. For information regarding Federal benefits, please see:
ICTAP (Interagency Career Transition Assistance Plan): If you are an eligible Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated Highly Qualified under Category Rating procedures used as the rating criteria for this position. ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. Additional information may also be found at the General Information and Definitions link below.
MILITARY SPOUSE PREFERENCE: Information and required documentation for claiming Military Spouse Preference may be found at the General Information and Definitions link below.
SELECTIVE SERVICE: ATTENTION MALE APPLICANTS BORN AFTER 12/31/1959 must certify prior to job offer that they have registered with the Selective Service System, or are exempt from having to do so under Selective Service law.
Please review the General information and Definitions at:

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